{"id":16434,"date":"2023-05-12T09:03:42","date_gmt":"2023-05-12T09:03:42","guid":{"rendered":"https:\/\/www.engagebay.com\/blog\/?p=16434"},"modified":"2026-05-11T14:34:26","modified_gmt":"2026-05-11T14:34:26","slug":"crm-best-practices","status":"publish","type":"post","link":"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/","title":{"rendered":"9 CRM Best Practices for Small to Large-scale Businesses"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Won\u2019t you like to decrease your <\/span><span style=\"font-weight: 400;\">customer churn<\/span><span style=\"font-weight: 400;\"> rate to a single digit? Worst case scenario, you can manage a 6% &#8212; 7% churn rate.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Like you, small, medium, and large-scale enterprises put their best foot forward in fighting churn. Irrespective of the effort, avoidable customer churn costs U.S. businesses a <\/span><a href=\"https:\/\/learn.callminer.com\/whitepapers\/callminerindex-us-consumers-switch-by-sector\"><span style=\"font-weight: 400;\">$136 billion<\/span><\/a><span style=\"font-weight: 400;\"> yearly loss. Why? Because of bad <a href=\"https:\/\/www.engagebay.com\/blog\/successful-customer-experience-strategy\/\">customer experience<\/a>.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to <\/span><a href=\"https:\/\/www.huffpost.com\/entry\/50-important-customer-exp_b_8295772\"><span style=\"font-weight: 400;\">Esteban Kolsky<\/span><\/a><span style=\"font-weight: 400;\">, a customer experience strategist, 67% of consumers cite bad experiences as a reason for churn. And while 72% of happy consumers share a positive experience with 6 or more people, 13% of frustrated customers tell 15 or more people about their experience.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is where a <\/span><span style=\"font-weight: 400;\">CRM<\/span><span style=\"font-weight: 400;\"> or customer relationship management software comes in. A&nbsp;CRM platform helps you identify your customers\u2019 challenges at every touchpoint of your business. And to get maximum value from your CRM software, you need to adhere to CRM best practices.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\r\n            <script>\r\n                var EhAPI = EhAPI || {}; \r\n                EhAPI.after_load = function() {\r\n                    EhAPI.set_account('ktb76s1540fl2hnhbqnrtd2npb', 'our');\r\n                    EhAPI.execute('rules');\r\n                };\r\n                (function(d, s, f) {\r\n                    var sc = document.createElement(s);\r\n                    sc.type = 'text\/javascript';\r\n                    sc.async = true;\r\n                    sc.src = f;\r\n                    var m = document.getElementsByTagName(s)[0];\r\n                    m.parentNode.insertBefore(sc, m);   \r\n                })(document, 'script', '\/\/d2p078bqz5urf7.cloudfront.net\/jsapi\/ehform.js');\r\n            <\/script>\r\n            <script>\r\n                function waitForEhForms() {\r\n                    const interval = 100; \/\/ Check every 100ms\r\n                    const checkAndLoad = () => {\r\n                        const params = new URLSearchParams(window.location.search);\r\n                        const elementorPreviewParam = params.get('elementor-preview');\r\n                        if (elementorPreviewParam && typeof EhForms !== 'undefined' && typeof EhForms.loadForms === 'function') {\r\n                            EhForms.loadForms();\r\n                            console.log('EhForms.loadForms() called successfully.');\r\n                        } else {\r\n                            setTimeout(checkAndLoad, interval);\r\n                        }\r\n                    };\r\n                    checkAndLoad();\r\n                }\r\n                \/\/ Call the function\r\n                waitForEhForms();\r\n            <\/script>\r\n        <div class='engage-hub-form-embed' id='eh_form_5161654467690496' data-id='5161654467690496'><\/div><\/span><\/p>\n<p><b>CRM best practices include identifying your CRM goals, selecting a suitable CRM for your business, training your team, automating tasks, and so on.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">This post will discuss 9 CRM best practices that can help get excellent results from your CRM as a business owner. Ready to decrease customer churn, retain more customers, get more prospects, create more brand evangelists, and shore up revenue?&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s get started.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_74 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#9_CRM_Best_Practices_for_Businesses\" >9 CRM Best Practices for Businesses<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#1_Get_Your_Executives_Onboard\" >1. Get Your Executives Onboard<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#2_Establish_Your_CRM_Goals_and_KPIs\" >2. Establish Your CRM Goals and KPIs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#3_Choose_a_CRM_that_Works_for_Your_Team\" >3. Choose a CRM that Works for Your Team<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#4_Use_a_Scalable_CRM_Software\" >4. Use a Scalable CRM Software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#5_CRM_Training_and_Support\" >5. CRM Training and Support<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#6_Task_Automation_and_Simplified_Workflows\" >6. Task Automation and Simplified Workflows<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#7_Establish_CRM_Application_Guidelines\" >7. Establish CRM Application Guidelines<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#8_Prepare_a_CRM_Implementation_budget\" >8. Prepare a CRM Implementation budget<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#9_Data_Mining\" >9. Data Mining<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/#Wrapping_Up\" >Wrapping Up<\/a><\/li><\/ul><\/nav><\/div>\n<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"9_CRM_Best_Practices_for_Businesses\"><\/span><span style=\"color: #339966;\"><strong>9 CRM Best Practices for Businesses<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Get Your Executives Onboard<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Establish Your CRM Goals and KPIs<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Choose a CRM that Works for Your Team<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Use a Scalable CRM Software<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">CRM Training and Support<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Task Automation and Simplified Workflows<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Establish CRM Application Guidelines<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Prepare a CRM Implementation budget<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Data Mining<\/span><\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"1_Get_Your_Executives_Onboard\"><\/span><strong><span style=\"color: #993300;\">1. Get Your Executives Onboard<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It\u2019s easy to convince team members in sales, marketing, and customer support about the usefulness of CRM adoption. However, persuading business executives to change or adopt a new CRM system is a challenge to the CRM implementation process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This CRM implementation challenge is valid because the executive team considers the pricing of the proposed CRM software, ease of <a href=\"https:\/\/www.engagebay.com\/blog\/crm-user-adoption\/\">CRM adoption<\/a> by employees, and the temporary disruption to existing business processes.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-3450 size-full\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2018\/10\/EB-Homepage.png\" alt=\"CRM best practices\" width=\"629\" height=\"488\" srcset=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2018\/10\/EB-Homepage.png 629w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2018\/10\/EB-Homepage-300x233.png 300w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2018\/10\/EB-Homepage-595xh.png 595w\" sizes=\"(max-width: 629px) 100vw, 629px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">But you can help your executives to think past these <a href=\"https:\/\/www.engagebay.com\/blog\/challenges-of-crm-implementation\/\">CRM implementation challenges<\/a>. How? By showing them better figures in terms of revenue, lower costs, and employee productivity.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some arguments you can modify to fit your organization\u2019s needs:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>CRM software increases our conversion rate<\/b><span style=\"font-weight: 400;\">: A CRM system lets your team know and build on a customer\u2019s last interaction and customer behavior. Your team can do this because they have access to every customer data on their CRM dashboard.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>CRM software helps us discover new customers:<\/b><span style=\"font-weight: 400;\"> A CRM tool allows team members to find exciting customer patterns. For instance, identifying customers based on geography, business type, and employee size is possible with a CRM. This allows all customer-facing teams to focus on closing more deals that fit the customer profile.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>CRM systems allow email automation:<\/b><span style=\"font-weight: 400;\"> CRM tools enable your organization to send emails that nurture and improve prospect and customer relationships.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Other arguments are:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ease of tracking sales process, including the tracking of high-performing sales reps.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Increase in your <\/span><a href=\"https:\/\/www.engagebay.com\/blog\/cross-sell\/\"><span style=\"font-weight: 400;\">cross and upselling activities<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sales rep productivity increases since they can upload customer data via <\/span><a href=\"https:\/\/www.engagebay.com\/crm\/mobile-crm\"><span style=\"font-weight: 400;\">mobile CRM<\/span><\/a><span style=\"font-weight: 400;\"> apps.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Safe centralization and protection of customer data.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">That was easy, right? The next CRM best practice further strengthens your executive\u2019s resolve for organization-wide CRM implementation.&nbsp;<\/span><\/p>\n<p><b><i><\/i><\/b><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/challenges-of-crm-implementation\/\">Read also: 9 Challenges of CRM Implementation &amp; How to Dust Them Off<\/a><b><i><\/i><\/b><\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Establish_Your_CRM_Goals_and_KPIs\"><\/span><span style=\"color: #993300;\"><strong>2. Establish Your CRM Goals and KPIs<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Historically, <\/span><a href=\"https:\/\/www.salesnexus.com\/blog\/crm-implementation-crm-cost\"><span style=\"font-weight: 400;\">50% of CRM implementations<\/span><\/a><span style=\"font-weight: 400;\"> fail to meet management expectations. The primary driver of this distasteful stat is &#8211; unestablished objectives of the CRM project. <\/span><\/p>\n<p><strong>Setting CRM goals and identifying KPIs is a crucial part of your CRM strategy. You shouldn\u2019t adopt or switch to a new CRM without clear objectives of the organization\u2019s needs.&nbsp;<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">You can decide on your CRM goals and KPIs by adopting the SMART goals approach.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">First, you need answers to the following (and more):<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Why do we need CRM software or a different CRM software?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What do we aim to achieve?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How will CRM software increase the productivity of our teams\/salespeople?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How long before we start seeing results?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In practice, here\u2019s how your answers translate into SMART goals.<\/span><\/p>\n<table style=\"height: 512px;\" width=\"734\">\n<tbody>\n<tr>\n<td><b>Specific<\/b><span style=\"font-weight: 400;\"> (What the organization aims to achieve)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">We want to decrease customer churn after a customer\u2019s third purchase from 40%<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Measurable <\/b><span style=\"font-weight: 400;\">(How the organization assesses progress)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">We\u2019ll use CRM software to evaluate our progress<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Achievable <\/b><span style=\"font-weight: 400;\">(Proof that the CRM goal is realizable)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Eight months ago, we decreased churn from 60% to 40%. Also, the average customer churn rate for our industry is 18%.&nbsp;<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Relevant<\/b><span style=\"font-weight: 400;\"> (How this goal improves the business)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Decreased customer churn increases our revenue, gets us more brand advocates, increases customer lifetime value, and strengthens <a href=\"https:\/\/www.engagebay.com\/blog\/customer-management-strategies\/\">customer loyalty<\/a>.<\/span><\/td>\n<\/tr>\n<tr>\n<td><b>Time-bound<\/b><span style=\"font-weight: 400;\"> (When you want to achieve the goal and reevaluate your CRM strategy)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">We aim to decrease customer churn from 40% by the end of November.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Another CRM goal you can establish with your <a href=\"https:\/\/www.engagebay.com\/products\/crm\">CRM software<\/a> is a decrease in sales process cycles. A CRM software helps you automate customer interactions and visitor behavior that you manually enter in a spreadsheet.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, <\/span><a href=\"https:\/\/www.engagebay.com\/\"><span style=\"font-weight: 400;\">EngageBay CRM<\/span><\/a><span style=\"font-weight: 400;\"> allows you to monitor and automatically assign customers that reach a purchase milestone to a customer rep. This is valuable because it enables you to identify and decrease the churn rate of customers who quit using your product after spending a certain amount.<\/span><\/p>\n<p><b>Here\u2019s a quick run-through of EngageBay\u2019s sales platform:<\/b><\/p>\n<p><a href=\"https:\/\/youtu.be\/cfI5YTKT8os\">https:\/\/youtu.be\/cfI5YTKT8os<\/a><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Choose_a_CRM_that_Works_for_Your_Team\"><\/span><span style=\"color: #993300;\"><strong>3. Choose a CRM that Works for Your Team<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Adopting a CRM that works for every member of your organization is a crucial CRM best practice. Your executives could agree to get CRM software, but the CRM project may not succeed if sales, marketing, and support teams do not like the CRM.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The first step to solving this CRM implementation challenge is finding a CRM with the features you need. For example, EngageBay has sales, marketing, live chat, and help desk features in its CRM. These features are suitable for small, medium, and large-scale businesses. <strong>Plus, you can test <\/strong><\/span><strong><a href=\"https:\/\/app.engagebay.com\/signup\">EngageBay CRM for free<\/a> (as long as you want) with your sales team.<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">Next up is conducting a company-wide survey. You need to consider the preferences of marketing, sales, customer support, IT, and finance teams who\u2019ll use the CRM. By taking the concerns of all team members seriously, you\u2019ll make an informed decision that ultimately aids an organization-wide CRM adoption.<\/span><\/p>\n<p><b><i><\/i><\/b><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/crm-functionality-growth-hacks\/\">Read also: 12 CRM Growth Hacking Ideas a Small Business Needs<\/a><b><i><\/i><\/b><\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Use_a_Scalable_CRM_Software\"><\/span><span style=\"color: #993300;\"><strong>4. Use a Scalable CRM Software<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Organizations grow. In a few years, your business could become a market leader. This means you\u2019ll need extra staff, and your business processes could become more complex. This is where scalable CRM software helps. Choosing a scalable CRM software is an excellent CRM best practice.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A scalable CRM software helps you to tackle the immediate and future needs of your organization. These types of CRM software enable you to save cost, especially when they are cloud-based like <\/span><a href=\"https:\/\/www.engagebay.com\/blog\/constantcontact-vs-mailchimp-vs-engagebay\/\"><span style=\"font-weight: 400;\">EngageBay<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/www.engagebay.com\/hubspot-alternative\"><span style=\"font-weight: 400;\">HubSpot<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/www.engagebay.com\/activecampaign-alternative\"><span style=\"font-weight: 400;\">ActiveCampaign<\/span><\/a><span style=\"font-weight: 400;\">, and <\/span><a href=\"https:\/\/www.engagebay.com\/blog\/aweber-vs-getresponse-vs-engagebay\/\"><span style=\"font-weight: 400;\">many more<\/span><\/a><span style=\"font-weight: 400;\">. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">When using an on-premise CRM, you must consider the CRM\u2019s database\u2019s administration, security, and maintenance costs. While on-premise CRMs have advantages like rock-solid control of their data, they also come with many hassles.&nbsp;<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-13793\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2021\/07\/EB-crm-bg-1.gif\" alt=\"CRM sales reports\" width=\"1366\" height=\"656\"><\/p>\n<p><span style=\"font-weight: 400;\">For instance, making minor changes to a layout interface or <\/span><a href=\"https:\/\/www.engagebay.com\/blog\/crm-automation\/\"><span style=\"font-weight: 400;\">CRM automation<\/span><\/a><span style=\"font-weight: 400;\"> processes could be time-consuming. This may also require the expertise of a CRM consultant, which incurs expenses for the business. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cloud-based CRMs are easier to tweak with the click of a button. Plus, they handle security costs by housing your organization\u2019s data in a secured cloud environment.<\/span><\/p>\n<p><i><\/i><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/what-is-a-crm-database\/\">Read also: CRM Database: Overview, Structure, Strategies &amp; Maintenance Tips<\/a><i><\/i><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_CRM_Training_and_Support\"><\/span><span style=\"color: #993300;\"><strong>5. CRM Training and Support<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You want your CRM to be helpful and adopted by every department and user in your organization, right? That\u2019s why you need to provide CRM training and ongoing support. <strong>CRM training helps every member of your organization to understand how every user contributes to the business workflow. <\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, <a href=\"https:\/\/www.engagebay.com\/blog\/manager-roles-and-responsibilities\/\">sales managers<\/a> need to evaluate trends, customer purchase patterns and create reports. Marketing teams need training on contact segmentation, event management, and so on.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For on-premise CRMs, you\u2019d need to personalize the training for every user and department. Free online videos won\u2019t cut it. When negotiating the CRM implementation cost for an on-premise CRM, ensure you factor in and inquire about CRM training and ongoing support.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On the other hand, cloud-based CRMs have many blog resources that CRM users in your team can refer to. It is also important to note that some <a href=\"https:\/\/www.engagebay.com\/blog\/cloud-based-crm-software\/\">cloud-based CRMs<\/a> require a fee for extra technical support. However, at EngageBay, you don\u2019t pay a dime for additional technical support.&nbsp;<\/span><\/p>\n<p><i><\/i><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/crm-metrics\/\">Read also: 7 Fundamental CRM Metrics You Should Be Measuring<\/a><i><\/i><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Task_Automation_and_Simplified_Workflows\"><\/span><span style=\"color: #993300;\"><strong>6. Task Automation and Simplified Workflows<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">How many manual tasks do you or your team perform daily? Do you send follow-up emails, manage invoices and payments, enter customer information, and so on? <\/span><\/p>\n<p><span style=\"font-weight: 400;\">All of these are repetitive tasks. And automating them is a time-saving CRM best practice. Automating repetitive tasks also reduces employee stress and gets your job executed intelligently.<\/span><\/p>\n<figure id=\"attachment_14010\" aria-describedby=\"caption-attachment-14010\" style=\"width: 1370px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-14010 size-full\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2020\/04\/trigger-email.gif\" alt=\"email automation in EngageBay CRM\" width=\"1370\" height=\"782\"><figcaption id=\"caption-attachment-14010\" class=\"wp-caption-text\"><em>Workflow automation example from EngageBay<\/em><\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">Take a customer support team, for instance. They don\u2019t need to ask a customer basic questions like:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What is your name?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What is your email?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How can we help you today?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Why? Because you can automate all of these with a CRM solution that has <\/span><a href=\"https:\/\/www.engagebay.com\/service\/free-live-chat-software\"><span style=\"font-weight: 400;\">free live chat software<\/span><\/a><span style=\"font-weight: 400;\">. Also, you can reply with the live chat software based on the customer&#8217;s response.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Automated <a href=\"https:\/\/www.engagebay.com\/blog\/customer-service-tips\/\">customer service<\/a> is helpful in many ways.&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It allows your business to respond to customer queries 24\/7. <strong>This is delightful to users and decreases customer churn.<\/strong>&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It ensures that your team responds to all opened tickets.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It improves team efficiency by saving time.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Automation saves up to 40% in service cost and boosts customer experience, according to <\/span><a href=\"https:\/\/www.mckinsey.com\/~\/media\/McKinsey\/Business%20Functions\/McKinsey%20Digital\/Our%20Insights\/Service%20industries%20can%20fuel%20growth%20by%20making%20digital%20customer%20experiences%20a%20priority\/service-industries-can-fuel-growth-by-making-digital-customer-experiences-a-priority.ashx\"><span style=\"font-weight: 400;\">McKinsey<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/crm-experience-in-resume\/\">Read also: CRM Experience in Resume: The Only Guide You&#8217;ll Need<\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Establish_CRM_Application_Guidelines\"><\/span><span style=\"color: #993300;\"><strong>7. Establish CRM Application Guidelines<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Training and ongoing support for your team are a starting point for <a href=\"https:\/\/www.engagebay.com\/blog\/crm-implementation\/\">CRM success<\/a>. Without rules or guidelines, some members of your team could underutilize or misuse the CRM. This can result in lost leads in your <\/span><a href=\"https:\/\/www.engagebay.com\/crm\/sales-pipeline\"><span style=\"font-weight: 400;\">sales pipeline<\/span><\/a><span style=\"font-weight: 400;\">, unentered customer data, bad customer experience, etc.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To nip this in the bud, you need to establish CRM usage guidelines for every team member. <strong>Make it clear that every team member must upload all contacts to your new CRM system. <\/strong><\/span><\/p>\n<p><span style=\"font-weight: 400;\">The same applies to leads. They must process them via your CRM. Enforcing these rules in your organization\/company prevents leads from slipping through the cracks.<\/span><\/p>\n<p><i><\/i><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/crm-experience\/\">Read also:: CRM Experience: How Customer Satisfaction Tools Get Business Success<\/a><i><\/i><\/p>\n<h3><span class=\"ez-toc-section\" id=\"8_Prepare_a_CRM_Implementation_budget\"><\/span><span style=\"color: #993300;\"><strong>8. Prepare a CRM Implementation budget<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">CRM implementation budgets are highly variable, and planning how much you\u2019ll likely spend is a CRM best practice. Your implementation budget depends on your team size, the scope and complexity of your CRM project, and the type of CRM (on-premise or cloud) that\u2019s suitable for your business.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Cloud-based CRMs are cheaper to work with. Hence, they are suitable for small and mid-sized businesses that want to save costs.<\/strong> <\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, if you operate an enterprise business, you may consider using an on-premise CRM. For that, you need to consider the cost of everything to avoid unpleasant surprises. Here are some costs to account for:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">CRM training fees<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">CRM consultancy fees<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">CRM data migration fees<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Project management fees<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Staff overtime fees<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Vendor training fees<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Data backup and storage<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Temporary reduction in your organization\u2019s productivity<\/span><\/li>\n<\/ul>\n<p><em><img decoding=\"async\" class=\"emoji\" role=\"img\" draggable=\"false\" src=\"https:\/\/s.w.org\/images\/core\/emoji\/14.0.0\/svg\/1f449.svg\" alt=\"\ud83d\udc49\">Overcome CRM implementation challenges with our expert guide \u2013 <a href=\"https:\/\/www.engagebay.com\/blog\/challenges-of-crm-implementation\/\" data-wpel-link=\"internal\">explore the best strategies now<\/a>! <img decoding=\"async\" class=\"emoji\" role=\"img\" draggable=\"false\" src=\"https:\/\/s.w.org\/images\/core\/emoji\/14.0.0\/svg\/1f31f.svg\" alt=\"\ud83c\udf1f\"><\/em><\/p>\n<h3><span class=\"ez-toc-section\" id=\"9_Data_Mining\"><\/span><strong><span style=\"color: #993300;\">9. Data Mining<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The primary goal of your CRM is to help you make data-driven decisions that improve your <a href=\"https:\/\/www.engagebay.com\/blog\/customer-lifecycle-management-clm\/\">customer lifetime value.<\/a> But you can\u2019t achieve this without understanding your customer. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is where customer data mining comes in. Data mining is helpful for all stages of the customer journey, from customer acquisition to <\/span>customer retention.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-13795 size-full\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2021\/07\/customer-service-dashboard.png\" alt=\"customer dashboard\" width=\"1349\" height=\"625\" srcset=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2021\/07\/customer-service-dashboard.png 1349w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2021\/07\/customer-service-dashboard-300x139.png 300w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2021\/07\/customer-service-dashboard-1024x474.png 1024w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2021\/07\/customer-service-dashboard-768x356.png 768w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2021\/07\/customer-service-dashboard-595xh.png 595w\" sizes=\"(max-width: 1349px) 100vw, 1349px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Mining your CRM data helps you understand:&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The type of customers your business wants to acquire<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">New demographics your organization wants to capture<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Customers that\u2019ll drive your company\u2019s future growth<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Hot leads that you or your reps can close&nbsp;<\/span><\/li>\n<\/ul>\n<p><strong>In other words, customer data mining allows you to create detailed customer profiles, segment your market, conduct risk analysis, and tailor your business policies according to the customer\u2019s needs.<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">The best way to apply this CRM best practice is mining customer data with CRMs systems that have built-in analytics features and advanced programming. Both on-premise and cloud-based CRMs like <\/span><span style=\"font-weight: 400;\">Salesforce, <a href=\"https:\/\/www.engagebay.com\/blog\/lifecycle-marketing-software\/\">EngageBay<\/a>, and HubSpot<\/span><span style=\"font-weight: 400;\"> CRM can do this.<\/span><\/p>\n<p><em>\ud83d\udc49Ready to ace your CRM implementation? Uncover the top strategies to overcome challenges in our <a href=\"https:\/\/www.engagebay.com\/blog\/challenges-of-crm-implementation\/\">extensive guide<\/a>! \ud83c\udfc6<\/em><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Wrapping_Up\"><\/span><strong><span style=\"color: #339966;\">Wrapping Up<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There you have it &#8212; the 9 CRM implementation best practices for small to large-scale businesses. These CRM best practices are vital to the success of your CRM project. Ultimately, implementing these best practices increases your <\/span><span style=\"font-weight: 400;\">customer lifetime value<\/span><span style=\"font-weight: 400;\"> and improves your bottom line.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>When choosing a CRM solution, ensure you\u2019re selecting one that can scale with your organization.<\/strong> Disrupting your business processes by the constant switching of CRM systems isn\u2019t an excellent idea.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you operate a large-scale business, it\u2019s helpful to weigh the CRM implementation cost of using an on-premise CRM. There\u2019ll be ongoing costs for maintenance, security, hiring IT personnel, and so on. For a small business owner, the best CRM system is one that saves you lots of overhead costs. And that will be a cloud-based CRM like <\/span><a href=\"https:\/\/www.engagebay.com\/\"><span style=\"font-weight: 400;\">EngageBay<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/www.engagebay.com\/sharpspring-alternative\"><span style=\"font-weight: 400;\">SharpSpring<\/span><\/a><span style=\"font-weight: 400;\">, <\/span><a href=\"https:\/\/www.engagebay.com\/agilecrm-alternative\"><span style=\"font-weight: 400;\">Agile CRM<\/span><\/a><span style=\"font-weight: 400;\">, and so on.<\/span><\/p>\n<p><em>\ud83d\udc49Looking for the best CRM automation software? Our <a href=\"https:\/\/www.engagebay.com\/blog\/best-crm-automation-software\/\">comprehensive guide<\/a> can help you make the right choice.<\/em><\/p>\n\r\n            <script>\r\n                var EhAPI = EhAPI || {}; \r\n                EhAPI.after_load = function() {\r\n                    EhAPI.set_account('ktb76s1540fl2hnhbqnrtd2npb', 'our');\r\n                    EhAPI.execute('rules');\r\n                };\r\n                (function(d, s, f) {\r\n                    var sc = document.createElement(s);\r\n                    sc.type = 'text\/javascript';\r\n                    sc.async = true;\r\n                    sc.src = f;\r\n                    var m = document.getElementsByTagName(s)[0];\r\n                    m.parentNode.insertBefore(sc, m);   \r\n                })(document, 'script', '\/\/d2p078bqz5urf7.cloudfront.net\/jsapi\/ehform.js');\r\n            <\/script>\r\n            <script>\r\n                function waitForEhForms() {\r\n                    const interval = 100; \/\/ Check every 100ms\r\n                    const checkAndLoad = () => {\r\n                        const params = new URLSearchParams(window.location.search);\r\n                        const elementorPreviewParam = params.get('elementor-preview');\r\n                        if (elementorPreviewParam && typeof EhForms !== 'undefined' && typeof EhForms.loadForms === 'function') {\r\n                            EhForms.loadForms();\r\n                            console.log('EhForms.loadForms() called successfully.');\r\n                        } else {\r\n                            setTimeout(checkAndLoad, interval);\r\n                        }\r\n                    };\r\n                    checkAndLoad();\r\n                }\r\n                \/\/ Call the function\r\n                waitForEhForms();\r\n            <\/script>\r\n        <div class='engage-hub-form-embed' id='eh_form_6268678992035840' data-id='6268678992035840'><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Won\u2019t you like to decrease your customer churn rate to a single digit? 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This site is optimized with the Yoast SEO Premium plugin v21.3 (Yoast SEO v25.3.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>9 CRM Best Practices for Small to Large-scale Businesses<\/title>\n<meta name=\"description\" content=\"CRM best practices include identifying your CRM goals, selecting a suitable CRM for your business, training your team, automating tasks, and so on.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.engagebay.com\/blog\/crm-best-practices\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"9 CRM Best Practices for Small to Large-scale Businesses\" \/>\n<meta property=\"og:description\" content=\"CRM best practices include identifying your CRM goals, selecting a suitable CRM for your business, training your team, automating tasks, 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