{"id":30392,"date":"2024-07-05T12:52:58","date_gmt":"2024-07-05T12:52:58","guid":{"rendered":"https:\/\/www.engagebay.com\/blog\/?p=30392"},"modified":"2025-04-04T12:46:38","modified_gmt":"2025-04-04T12:46:38","slug":"gentle-reminder-email","status":"publish","type":"post","link":"https:\/\/www.engagebay.com\/blog\/gentle-reminder-email\/","title":{"rendered":"Secrets And Templates For The Perfect Gentle Reminder Email"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The gentle reminder email is an essential email type in sales, especially when it comes to shopping cart abandonment. In fact, according to a report by the <\/span><span style=\"font-weight: 400;\">Baymard Institute<\/span><span style=\"font-weight: 400;\">, <a href=\"https:\/\/baymard.com\/lists\/cart-abandonment-rate\" target=\"_blank\" rel=\"noopener\">69%<\/a> of online shoppers abandon their carts every year.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These shoppers have already demonstrated some interest in purchasing your product or service. They are prime candidates to receive gentle reminders that nudge them back towards completing their purchase and turning into paying customers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are several ways to remind your prospect so that your gentle reminder email doesn&#8217;t come off as annoying or pushy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With 300 billion emails sent every day, email is the world&#8217;s trading currency, and most emails are unread. Sometimes, in these unread emails, even essential correspondence is missed. And one missed email can translate into unread income. An effective reminder email can make sure your important emails are not overlooked!<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>In this blog post, we are going to share with you a step-by-step guide that covers all aspects of an effective gentle reminder email.<\/strong> <\/span><\/p>\n<p><span style=\"font-weight: 400;\">It includes what to include and exclude in your email, how to format it, and what timing is best for sending reminder emails.<\/span><\/p>\n<p><a href=\"https:\/\/www.engagebay.com\/email-templates\/\"><img decoding=\"async\" class=\"aligncenter wp-image-66157 size-full\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2024\/08\/Final-Email-Blog-CTA-770x206-1.png\" alt=\"Banner promoting over 1,000 free HTML email templates from EngageBay. Customize and send beautiful, easy-to-use email templates for impactful marketing campaigns. Try for free.\" width=\"770\" height=\"206\" srcset=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2024\/08\/Final-Email-Blog-CTA-770x206-1.png 770w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2024\/08\/Final-Email-Blog-CTA-770x206-1-300x80.png 300w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2024\/08\/Final-Email-Blog-CTA-770x206-1-768x205.png 768w\" sizes=\"(max-width: 770px) 100vw, 770px\" \/><\/a><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_74 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.engagebay.com\/blog\/gentle-reminder-email\/#What_Is_a_%E2%80%98Gentle_Reminder_Email\" >What Is a &#8216;Gentle Reminder&#8217; Email?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.engagebay.com\/blog\/gentle-reminder-email\/#Why_Is_a_Gentle_Reminder_Email_Important\" >Why Is a Gentle Reminder Email Important?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.engagebay.com\/blog\/gentle-reminder-email\/#5_Steps_To_Write_the_Perfect_Gentle_Reminder\" >5 Steps To Write the Perfect Gentle Reminder<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.engagebay.com\/blog\/gentle-reminder-email\/#14_Gentle_Reminder_Templates_For_Emails\" >14 Gentle Reminder Templates For Emails<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.engagebay.com\/blog\/gentle-reminder-email\/#8_Tips_to_Improve_the_Quality_of_Your_Reminder_Email\" >8 Tips to Improve the Quality of Your Reminder Email<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.engagebay.com\/blog\/gentle-reminder-email\/#Correct_Time_to_Send_a_Gentle_Reminder_Email\" >Correct Time to Send a Gentle Reminder Email<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.engagebay.com\/blog\/gentle-reminder-email\/#Bonus_content_5_Email_Remainder_Examples_from_brands\" >Bonus content: 5 Email Remainder Examples from brands<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.engagebay.com\/blog\/gentle-reminder-email\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n\n<h2><span class=\"ez-toc-section\" id=\"What_Is_a_%E2%80%98Gentle_Reminder_Email\"><\/span><span style=\"color: #339966;\"><b>What Is a &#8216;Gentle Reminder&#8217; Email?<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/media3.giphy.com\/media\/iyvQqbMirehoT8DIBw\/giphy.gif?cid=ecf05e4725a08tz1tnv1varw5b6zblsuwjf6ne1gjdsxmfsf&amp;rid=giphy.gif&amp;ct=g\"><img decoding=\"async\" class=\" aligncenter\" src=\"https:\/\/media3.giphy.com\/media\/iyvQqbMirehoT8DIBw\/giphy.gif?cid=ecf05e4725a08tz1tnv1varw5b6zblsuwjf6ne1gjdsxmfsf&amp;rid=giphy.gif&amp;ct=g\" alt=\"Giphy\" width=\"380\" height=\"214\"><\/a><\/p>\n<p><span style=\"font-weight: 400;\">A &#8216;gentle reminder&#8217; email is a well-crafted and personally written reminder message that you send out to customers after a significant period of time has passed since their last contact with your company. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">You will need to design your reminders carefully so that you&#8217;re not perceived as pushy or desperate, but rather as helpful and caring.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\">A gentle reminder email can be of two types<\/span>:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><strong>Pre-event reminder<\/strong>: This type of email is sent when an event is yet to occur like a quick reminder about an upcoming meeting later this week.<\/span><\/li>\n<li style=\"font-weight: 400;\"><strong>Post-event reminder<\/strong>: This type of email is used to remind individuals who have missed a deadline, such as when an invoice has not been paid on time.<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">An email reminder can be used for multiple purposes, whether they are expected to email you back, call you back, send the work over, or when someone simply forgot to respond to your cold email.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Email is much easier to ignore than a phone call; it&#8217;s hard to walk away easily without a phone call associated with it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, in order to capture the attention of your readers, you need to send different <a href=\"https:\/\/www.engagebay.com\/blog\/types-of-email-that-boost-email-marketing-roi\/\" target=\"_blank\" rel=\"noopener\">types of emails<\/a>. Emails that come across as rude, aggressive, or ambivalent are likely to be ignored.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_Is_a_Gentle_Reminder_Email_Important\"><\/span><span style=\"color: #339966;\"><b>Why Is a Gentle Reminder Email Important?<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The reason why these gentle reminder emails are key is that they encourage better work habits in a company and promote increased productivity. <\/span><\/p>\n<p><strong>Here are a few good reasons why gentle reminder emails are so crucial to great business.<\/strong><\/p>\n<h3><span style=\"color: #993300;\"><b>1. Improve sales<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">As much as we all hate to say it, some customers will forget about us, might be late in making their payment, or even worse, cancel the service before its completion.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> That\u2019s why it\u2019s essential to send reminders and gentle reminder emails are the best way to do that and give you better chances to get back their business with high profitability.&nbsp;<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>2. Boost engagement<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">People are busy these days, so it can be difficult to stay on top of all of the tasks at hand. <\/span><span style=\"font-weight: 400;\">Often, this leads to forgetting or simply not doing something that was intended in the first place, such as responding to an email.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> A quick reminder email can help ensure that recipients are more likely to follow through with their original intention by providing a gentle nudge when they may have otherwise forgotten or been too distracted to do so.<\/span><\/p>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" href=\"https:\/\/www.engagebay.com\/blog\/meeting-reminder-email-templates\/\">Read also: How to Write the Best Meeting Reminder Email [Templates and Examples]<\/a><\/p>\n<h3><span style=\"color: #993300;\"><b>3. Convert more users<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You can use gentle reminders as an opportunity to offer discounts or other incentives that encourage people who haven\u2019t used your app in a while to come back and try it again.<\/span><\/p>\n<hr>\n<h4><span style=\"color: #666699;\"><b>Enhance your email marketing<\/b><\/span><\/h4>\n<p><span style=\"font-weight: 400;\">Want to make your emails more impactful? Check out our beautiful, easy-to-customize <\/span><a href=\"https:\/\/www.engagebay.com\/email-templates\/email-purpose\/reminder\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">HTML email templates<\/span><\/a><span style=\"font-weight: 400;\">. Designed to boost engagement, these templates from EngageBay will help your emails stand out. Just customize the images, headings, and CTAs for your brand, and hit send in a few minutes!<\/span><\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400;\"><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/email-templates\/email-purpose\/reminder\">Browse the Template Library<\/a><\/span>&nbsp;<\/p>\n<hr>\n\r\n            <script>\r\n                var EhAPI = EhAPI || {}; \r\n                EhAPI.after_load = function() {\r\n                    EhAPI.set_account('ktb76s1540fl2hnhbqnrtd2npb', 'our');\r\n                    EhAPI.execute('rules');\r\n                };\r\n                (function(d, s, f) {\r\n                    var sc = document.createElement(s);\r\n                    sc.type = 'text\/javascript';\r\n                    sc.async = true;\r\n                    sc.src = f;\r\n                    var m = document.getElementsByTagName(s)[0];\r\n                    m.parentNode.insertBefore(sc, m);   \r\n                })(document, 'script', '\/\/d2p078bqz5urf7.cloudfront.net\/jsapi\/ehform.js');\r\n            <\/script>\r\n            <script>\r\n                function waitForEhForms() {\r\n                    const interval = 100; \/\/ Check every 100ms\r\n                    const checkAndLoad = () => {\r\n                        const params = new URLSearchParams(window.location.search);\r\n                        const elementorPreviewParam = params.get('elementor-preview');\r\n                        if (elementorPreviewParam && typeof EhForms !== 'undefined' && typeof EhForms.loadForms === 'function') {\r\n                            EhForms.loadForms();\r\n                            console.log('EhForms.loadForms() called successfully.');\r\n                        } else {\r\n                            setTimeout(checkAndLoad, interval);\r\n                        }\r\n                    };\r\n                    checkAndLoad();\r\n                }\r\n                \/\/ Call the function\r\n                waitForEhForms();\r\n            <\/script>\r\n        <div class='engage-hub-form-embed' id='eh_form_5161654467690496' data-id='5161654467690496'><\/div>\n<h3><span style=\"color: #993300;\"><b style=\"font-style: inherit;\">4. Improve retention rates<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You can use reminders as an opportunity to re-engage users who have stopped using your app. <\/span><\/p>\n<p>Keep them up-to-date with new features and developments, or send them tips on how they can improve their experience with your app.<\/p>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/how-to-write-an-invoice-email\/\">Read also: How To Write An Invoice Email And Get Paid Fast<\/a><\/p>\n<h3><span style=\"color: #993300;\"><b>5. Increase customer satisfaction<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If someone has left a negative review about your product, you might be able to turn things around by sending them a friendly reminder of why they liked it in the first place. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is also a good way to get customer service issues resolved quickly so that you don\u2019t lose customers permanently.<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>6. Reduce abandoned carts<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">When someone abandons their shopping cart without making a purchase, sending them a gentle reminder can help increase sales and reduce <a href=\"https:\/\/www.engagebay.com\/blog\/abandoned-cart-emails\/\" target=\"_blank\" rel=\"noopener\">shopping cart abandonment<\/a>.<\/span><\/p>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/customer-service-email-templates\/\">Read also:&nbsp;10 Customer Service Email Templates for New CRM Users<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Steps_To_Write_the_Perfect_Gentle_Reminder\"><\/span><span style=\"color: #339966;\"><b>5 Steps To Write the Perfect Gentle Reminder<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/www.google.com\/url?sa=i&amp;url=https%3A%2F%2Fblog.hubspot.com%2Fsales%2Ffriendly-reminder-email&amp;psig=AOvVaw1yNw6pBxnV4rn9YsPxec_t&amp;ust=1668691790927000&amp;source=images&amp;cd=vfe&amp;ved=0CBAQjRxqFwoTCMCr_8HnsvsCFQAAAAAdAAAAABAE\"><img decoding=\"async\" class=\"size-full aligncenter\" src=\"https:\/\/blog.hubspot.com\/hubfs\/02_Image%20Pack-meeting%20reminder%20email-72-png.png\" alt=\"How A Perfect Gentle Reminder Email Looks Like\" width=\"651\" height=\"550\"><\/a><\/p>\n<p><span style=\"font-weight: 400;\">The fine art of email can be difficult if you don\u2019t know how to do it correctly. With so many different ways to write an email, there are certainly some techniques that will yield better results than others.<\/span><\/p>\n<p><strong>Follow these five steps to get the most out of your next email, whether you\u2019re writing to family, friends, or co-workers.&nbsp;<\/strong><\/p>\n<h3><span style=\"color: #993300;\"><b>1. Write an attractive subject line<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The first thing your readers will see is the <a href=\"https:\/\/www.engagebay.com\/blog\/best-email-subject-lines\/\" target=\"_blank\" rel=\"noopener\">subject line<\/a> of your email. If you don&#8217;t make it pop, they&#8217;ll never open it. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">The subject line is the determining factor for <a href=\"https:\/\/www.mailmodo.com\/guides\/email-subject-line-statistics\/\" target=\"_blank\" rel=\"noopener\">47%<\/a> of email recipients to open an email. Furthermore, <a href=\"https:\/\/www.engagebay.com\/blog\/wp-admin\/post.php?post=30392&amp;action=edit\" target=\"_blank\" rel=\"noopener\">69%<\/a> of email recipients report emails as spam based only on the subject line.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Your subject line should be<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Clear and Crisp<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Short and focused<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Use personalization tokens.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Do tell them what&#8217;s inside<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Relative<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Make people feel special<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Make a sense of urgency<\/span><\/li>\n<\/ul>\n<p>Check out our guide to help you nail your <a href=\"https:\/\/www.engagebay.com\/blog\/reminder-email-subject-lines\/\" target=\"_blank\" rel=\"noopener\">reminder email subject line<\/a> every time!<\/p>\n<h3><span style=\"color: #993300;\"><b>2. Use the right greeting<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A greeting sets the tone of any email, and while these emails contain a reminder, they are not as harsh. Typically, sales reps wait until after the second or third email to contact their customer. You should respect and read the sender&#8217;s message from front to back.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Greetings in emails depend on the situation or type of email. You can start an email with &#8220;Dear,&#8221; &#8220;Hi,&#8221; &#8220;Hello,&#8221; or &#8220;Hey.&#8221;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example,&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">If you want to develop rapport with the client, you can start your email with, &#8220;Hi.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Your business usually talks formally, so try opening with Hello, Name.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Saying &#8220;Dear&#8221; at the beginning of a friendly reminder is a little formal, but use it if it&#8217;s your company&#8217;s default message opener.<\/span><\/li>\n<\/ul>\n<h3><span style=\"color: #993300;\"><b>3. Don&#8217;t forget any details in the body of the email<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In the body of your email, you want to provide the recipient with more details about the situation for which you are emailing them, namely why you&#8217;re emailing, what you want from them, and the timeframe for response.&nbsp;<\/span><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Here are a few tips to write a perfect message<\/span>:<\/strong><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\"> Your main message should be clear, concise, and targeted.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Give the recipient of the email an explanation of what they will get in return if they take your offer.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Always take care to keep your tone respectful while drafting the main message.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Give names and dates as needed.<\/span><\/li>\n<\/ol>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/holiday-newsletter\/\">Read also: Holiday Newsletter Ideas &amp; Examples From Top Brands<\/a><\/p>\n<h3><span style=\"color: #993300;\"><b style=\"font-style: inherit;\">4. Craft the perfect CTA<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Another reminder email: best practice is to always include your contact information at the bottom of the email for future correspondence. Your reminder should be careful not to drone on for too long and lose the reader&#8217;s attention.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The cause of late payments will most likely depend on a particular case-by-case basis. So you might want to say, for example, payment is due on this date or respond promptly or incur the following penalties.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, in another case, you can either offer their interview slot to someone else or formally recover lost revenue.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, please visit our website to get more information about _________. Also, you can contact us at Email _______@gmail or 98765xxxx. Our team provides you with 24\/7 support.&nbsp;<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>5. Keep the sign-off friendly<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">After explaining your point, end the email in a friendly tone:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">I hope you found this blog post helpful.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Have a great day!<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">I look forward to hearing from you.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">I am waiting for your positive response.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Thank you for reading the email<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">After that, you can add a closing sign-off:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Regards<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sincerely<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">All the best<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Thank you<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You can also add your job title, employer, company name, city, and contact information, depending on the utility of such details.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"14_Gentle_Reminder_Templates_For_Emails\"><\/span><span style=\"color: #339966;\"><b>14 Gentle Reminder Templates For Emails<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Here are some sample reminders for emails that you might find useful. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">They follow the six-point structure that we discussed previously in this post. Whether you use these examples as inspiration or not, remember to include all of the essential elements when drafting an email reminder message!<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>1. Gentle reminder email to the boss<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">However difficult it might be to send an email reminder to your boss, the general rule is still to keep it professional, polite, and convincing. This may be a good way to remind a manager, professor, or colleague of something, as well.&nbsp;<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: Leave Request for November<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hello David,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I hope you are well!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As per my previous email, I&#8217;ve submitted a leave request for the week of August 1st to August 5th, 2022. I&#8217;m looking forward to booking a holiday with my family.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In what time frame are you able to review my request? Once approved, I&#8217;ll be able to book the holiday. If you would like to discuss my request, please let me know as soon as possible.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All the best,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Tony Stark<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"color: #993300;\"><strong>2. Reminder email to a client<\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">From time to time, a project might stall out due to inaction on the part of the client or contractor. A gentle reminder email to the client may bring the project back on track.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: Be the first to sign off on the project<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hi [Client Name],<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I just wanted to confirm that you&#8217;ve received the project plan we sent over last week.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The project plan is a crucial part of the strategy we&#8217;ve created for you and needs your sign-off before we start working.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Can you review the document and let me know if you&#8217;re happy with it? You can discuss the topic with us and provide any additional information that is required.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I am waiting to hear from you soon.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thank you,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Smith<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"color: #993300;\"><strong>3. Event reminder email<\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You&#8217;ll likely send out quite a few of these reminder emails, so this reminder email sample is reassuringly short, sweet, and to the point.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: Secure Your Spot for [Event Name]<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Dear [Client Name],&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I am writing to confirm your attendance at our event [Event Name].<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This event has been very well received so far, and we want to make sure you take advantage of this opportunity. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">For event details, please confirm your attendance by replying to this email by<\/span><span style=\"font-weight: 400;\">&nbsp;August 1. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If not, we may offer your spot to someone else.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thank you,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Natasha<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"color: #993300;\"><strong>4. Online meeting reminder email<\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">People can forget their online meetings, so it helps to send a gentle reminder like this:<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: <\/b><b>Reminder for the contract review meeting on 16 May<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hi Peter,&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I hope you&#8217;re doing well. We&#8217;re reaching out to you about your current contract and the e-meet we had scheduled to discuss its renewal.&nbsp;<\/span><\/p>\n<p>Please confirm if you&#8217;ll be able to attend this upcoming meeting.<\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s scheduled for 10:00 am-11:30 am on May 16, 2022.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We ask that if the time or date is not convenient, you tell me as soon as possible and we will see if it can be changed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thank you very much,&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sally<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/email-sequence-templates\/\">Read also: 6 Email Sequence Templates For Better Conversions<\/a><\/p>\n<h3><span style=\"color: #993300;\"><strong>5. An overdue payment reminder email<\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">People don&#8217;t pay up on time often, and that&#8217;s really annoying. However, it helps to keep your cool and write a professional, gentle reminder email.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: Final Reminder \u2014Unpaid invoice [inoive number]<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Dear Andrea,&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I&#8217;m writing about our unpaid invoice [invoice number], which we sent on February 14th.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As you&#8217;re aware, our standard payment terms are 28 days.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s been more than 30 days now, so you risk losing the service.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Please make your payment in 4 business days, and you shall have no disruption in our service.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the event that you are experiencing payment difficulties, please contact me by email or directly by phone.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sincerely,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Emma<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/payment-reminder-templates\/\">Read also: 7 Professional Payment Reminder Templates That Always Work<\/a><\/p>\n<h3><strong><span style=\"color: #993300;\">6. Features launch email template<\/span><\/strong><\/h3>\n<p>This template can be used as a reminder about new feature launches.<\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: Power through your goals with our new features<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hi Michael,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s Jennifer Clarke from Yext. I hope you&#8217;re having a good day.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To help you streamline your business process, we&#8217;re back with powerful new features this quarter.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I wanted to reach out and make sure that you know about some of the latest features we just launched to help your business.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-size: 16px; font-weight: 400; font-family: inherit;\">New workflows under marketing automation<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-size: 16px; font-weight: 400; font-family: inherit;\">A smart web form to <a href=\"https:\/\/www.engagebay.com\/marketing\/web-forms\" target=\"_blank\" rel=\"noopener\">capture leads directly from your website<\/a><\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Live chat support to automate your interactions<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A new meeting scheduler to organize your calendar online<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Thank you,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Jennifer Clarke<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"color: #993300;\"><b>7. Follow-up reminder email when there&#8217;s no response<\/b><\/span><\/h3>\n<p>Here&#8217;s an email if you have some action points.<\/p>\n<table>\n<tbody>\n<tr>\n<td><span style=\"font-weight: 400;\">Hi Lionel,<\/span>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">It was such a pleasure to meet you and the team last [week\/month], and to learn so much about [XYZ] and your goals for this [Project Name]. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">I\u2019ve put together a list of action points based on our discussion at [Meeting Name].<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For our team:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00b7 ACTION POINT ONE<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00b7 ACTION POINT TWO<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For [XYZ] team:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00b7 ACTION POINT ONE<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00b7 ACTION POINT TWO<\/span><\/p>\n<p>Please write back to me and confirm if I&#8217;m on the right track.<\/p>\n<p><span style=\"font-weight: 400;\">Kind regards,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Martin<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"color: #993300;\"><strong>8. Flash sale reminder email template<\/strong><\/span><\/h3>\n<p>Have a flash sale coming up? Use this template for a gentle reminder:<\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: Grab the discount before it&#8217;s too late!<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hello Sharon,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Did you know that Pleasure is running an end-of-winter discount?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can get up to an 80% discount on our products!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What are you waiting for? Shopping now and save more!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Best Regards,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Team Joyful<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"color: #993300;\"><b>9. Missed deadline reminder email&nbsp;<\/b><\/span><\/h3>\n<p>Who doesn&#8217;t love a missed deadline? Just use this follow-up email template, and don&#8217;t lose your temper \ud83d\ude05<\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: You have missed your submission deadline!<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hi Jonathan,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">My last email stated that I would receive the guest post article by April 12. However, I haven&#8217;t received it yet.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I wanted to follow up on that; when could you send the guest post article? We&#8217;re running against a tight schedule, <\/span><span style=\"font-weight: 400;\">so I would really appreciate an answer as soon as possible.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thank you!&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Mellissa<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><em>Looking to save time and boost your results? Use our guide \u201c<a href=\"https:\/\/www.engagebay.com\/blog\/introduction-email-templates\/\" target=\"_blank\" rel=\"noopener\" data-wpel-link=\"internal\">15 Introduction Email Templates That Work Like A Charm<\/a>\u201d to streamline your email communication.&nbsp;<\/em><\/p>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/email-templates\/\">Read also: How to Craft Flawless Email Templates<\/a><\/p>\n<h3><span style=\"color: #993300;\"><b>10. Reminder email from HR before a job interview<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If an interview is scheduled weeks in advance, it would be wise to call or email a day before to ensure it still works for the person(s) being interviewed.&nbsp;<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: Interview Confirmation Request<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hi Linda,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">My name is [SENDER], and I&#8217;ll be interviewing you via Skype today at 2 pm.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I&#8217;m going to go over your background and discuss any questions you might have about the position.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Do you have any questions before we start?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Best,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">[SENDER]<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"color: #993300;\"><b>11. Sales reminder email<\/b><\/span><\/h3>\n<p>If a sale can go through by modifying the proposal a bit, use this template:<\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: We have updated your offer!<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hi Kevin,&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In compliance with your request, our sales team has altered the offer that was made initially.<\/span><\/p>\n<p>You can close this deal for [$XYZ] if you do it this week.<\/p>\n<p><span style=\"font-weight: 400;\">Let me know if there is anything else you need.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Warmest regards,&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Luke<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"color: #993300;\"><b>12. Gentle <\/b><\/span><span style=\"color: #993300;\"><b>follow-up <\/b><\/span><span style=\"color: #993300;\"><b>reminder after a meeting<\/b><\/span><\/h3>\n<p>If you&#8217;ve met a potential buyer and made a proposal, it helps to send a reminder email.<\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: Following up on our last discussion<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hi Banner,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is just a friendly reminder about the last time we met.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you need any more help or information, please reach out to our team.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you&#8217;re interested, we can also schedule a demo for you.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Best,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sara<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"color: #993300;\"><b>13. <\/b><strong>Appointment reminder template<\/strong><\/span><\/h3>\n<p>Here&#8217;s a polite reminder email for an upcoming appointment.<\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Title: Your massage appointment reminder from Natasha<\/b>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Hello Simone,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I&#8217;m writing to remind you that your massage appointment is set for 4:15 pm on Thursday, May 20th.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you need to change the time or cancel your appointment, just reply to this email or give us a call.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">See you soon \ud83d\ude42<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Natasha<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">You&#8217;ll be able to better connect with your customers with these few examples of email reminder templates. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, you should ensure that reminder emails contain captivating subject lines in order to increase their open rates.<\/span><\/p>\n<p>The best part of sending a gentle reminder email to your client? Prompt and easy payments. Well, if you face difficulty crafting an email invoice, here are some <a href=\"https:\/\/www.engagebay.com\/blog\/email-invoice-templates\/\" target=\"_blank\" rel=\"noopener\">customizable email invoice templates<\/a> for you!<\/p>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/reminder-email-templates\/\">Read also: Reminder Email Templates to Keep Your Audience On Track<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"8_Tips_to_Improve_the_Quality_of_Your_Reminder_Email\"><\/span><span style=\"color: #339966;\"><b>8 Tips to Improve the Quality of Your Reminder Email<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/media.giphy.com\/media\/111ebonMs90YLu\/giphy.gif\"><img decoding=\"async\" class=\" aligncenter\" src=\"https:\/\/media1.giphy.com\/media\/VhWVAa7rUtT3xKX6Cd\/giphy.gif?cid=ecf05e47521as2evc0wo07hi5zbboq8puwveckq49oamt2sj&amp;rid=giphy.gif&amp;ct=g\" alt=\"Giphy\" width=\"279\" height=\"209\"><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Reminding customers of the products you offer and their value without annoying them can be difficult to do. <\/span><\/p>\n<p><span style=\"font-weight: 400;\"> Here are some tips to help.<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>1. Avoid sounding pushy<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Make sure you&#8217;re asking for something that is reasonable. If you ask for too much, the recipient may not want to do it, and your email will have the opposite effect of what you were hoping for.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> It&#8217;s better if you ask for an explanation about something instead of an explanation about everything on your site or in general.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For emails, you don&#8217;t want your readers to become fatigued, so the email should begin with some intriguing tidbits that get the reader&#8217;s attention. Next, the email can have its focus, which, in this case, is likely to be promotional in nature.<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>2. Keep it crisp<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It&#8217;s important not to send too long of an email when reminding someone about something. Here are the main things you need to include in your reminder email:&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What they need to do.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">When they should do it by.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Why they should do it by this date and not another one?&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Give some context for what is happening that relates to their task.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Include links or references that may be helpful for them.&nbsp;<\/span><\/li>\n<\/ul>\n<p><em>Improve your customer apologies by understanding the right way to say &#8216;<a href=\"https:\/\/www.engagebay.com\/blog\/sorry-for-the-inconvenience\/\" target=\"_blank\" rel=\"noopener\">sorry for the inconvenience<\/a>.&#8217; Our post provides useful tips and templates.<\/em><\/p>\n<h3><span style=\"color: #993300;\"><b>3. Be specific<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The last thing you want is for your message to be misinterpreted, so make sure what you&#8217;re trying to say is clear. You need to take care of your reader&#8217;s time. You don&#8217;t want to overwhelm them with too many emails or messages.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Businesses have several types of emails that they need to send out. These emails can range from order confirmations to notifications, newsletters, and product updates.&nbsp;<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>4. Never apologize<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Apologizing shows that you&#8217;re not confident in your product or service, which is the last thing you want potential customers to see. Never apologize for making someone aware of the next best thing.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, if there&#8217;s an event coming up, and it&#8217;s near the end of their subscription period, don&#8217;t let them miss out on what they might be interested in!<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>5. Be clear with your CTA<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Provide a link to your website and social media pages where they can find more information about your company.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If possible, mention what you have in common with the person you&#8217;re writing to.<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>6. Avoid embarrassment<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It is possible that they have already received your first email. Do not point it out to them and embarrass them for it. When you need to thrash around the bush, do so because that will give you a response. It&#8217;s not appropriate to simply write, &#8220;You still haven&#8217;t replied to my email.&#8221;<\/span><\/p>\n<p>Personalize the <a href=\"https:\/\/www.neo.space\/blog\/how-to-create-free-professional-business-email-without-domain\" target=\"_blank\" rel=\"noopener\" data-wpel-link=\"internal\">business email<\/a> by addressing it directly to the person you\u2019re writing it for. Be polite and concise, and use bullet points if possible.<\/p>\n<h3><span style=\"color: #993300;\"><b>7. Use a friendly tone<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It&#8217;s important that you sound friendly yet authoritative when sending a gentle reminder email; show that you care about their success in the company. Thank them for their time, and let them know you&#8217;re still interested in speaking with them.&nbsp;<\/span><\/p>\n<h3><span style=\"color: #993300;\"><b>8. Encourage more communication<\/b><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">At other times, the person does not wish to respond to you or your message for one reason or another. Provide these people with multiple opportunities to respond.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Email automation can help streamline your outreach, especially to a customer&#8217;s list of followers, to capture their interest.<\/span><\/p>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/email-automation\/\">Read also: Email Automation Basics, Tips, and Examples<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Correct_Time_to_Send_a_Gentle_Reminder_Email\"><\/span><span style=\"color: #339966;\"><b>Correct Time to Send a Gentle Reminder Email<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/www.google.com\/url?sa=i&amp;url=https%3A%2F%2Fwww.shutterstock.com%2Fimage-vector%2Fright-time-act-vector-icon-concept-1825187522&amp;psig=AOvVaw0eD490kKVLDT8mcbcAADSq&amp;ust=1668692127809000&amp;source=images&amp;cd=vfe&amp;ved=0CBAQjRxqFwoTCOCA_-LosvsCFQAAAAAdAAAAABAD\"><img decoding=\"async\" class=\"size-full aligncenter\" src=\"https:\/\/image.shutterstock.com\/image-vector\/right-time-act-vector-icon-260nw-1825187522.jpg\" alt=\"Correct Time For Reminder Image\" width=\"323\" height=\"280\"><\/a><\/p>\n<p><span style=\"font-weight: 400;\">When is the right time to send a reminder email? How soon after the job interview, or if you missed the deadline, how far in advance should you send it?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The answer varies depending on what you&#8217;re waiting for. For example, if you&#8217;re waiting for someone to catch up on an overdue payment or submit an overdue payment or invoice, the first business day after the due date is the ideal time to send a reminder. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">By waiting longer, the process is not only lengthened but also increases the chance that the person will forget the details of the agreement.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Likewise, follow-up <a href=\"https:\/\/www.neo.space\/blog\/job-application-email-samples-and-templates\" target=\"_blank\" rel=\"noopener\" data-wpel-link=\"internal\">emails after job applications<\/a> and interviews can be stressful. It takes longer than expected to apply for a job. Employers are involved in a complex process as well, and when you delay instead of rushing to follow up, you prove that you respect their time and authority.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We have found that a gentle email reminder often helps to convert more users. The frequency of the reminder depends on how engaged the user is with your product or service and can vary from weekly to monthly.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you send them one business day before the event, it will be easier for your attendees to remember. In this case, two days prior is appropriate. If you use Calendly, you can easily schedule reminders to come through an hour before the event.<\/span><\/p>\n<p><a class=\"fasc-button fasc-size-medium fasc-type-flat fasc-rounded-medium ico-fa fasc-ico-before fa-arrow-circle-right\" style=\"background-color: #33809e; color: #ffffff;\" target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.engagebay.com\/blog\/best-times-send-emails\/\">Read also: The Best Time To Send an Email (and the Worst)<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Bonus_content_5_Email_Remainder_Examples_from_brands\"><\/span><span style=\"color: #339966;\">Bonus content: 5 Email Remainder Examples from brands<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Here are 5 email remainder examples from brands to inspire you.<\/p>\n<h3><span style=\"color: #993300;\">1. Juvee<\/span><\/h3>\n<figure id=\"attachment_61486\" aria-describedby=\"caption-attachment-61486\" style=\"width: 269px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/the-return-of-cherry.png\"><img decoding=\"async\" class=\"wp-image-61486\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/the-return-of-cherry.png\" alt=\"Reminder email example from juvee\" width=\"269\" height=\"693\" srcset=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/the-return-of-cherry.png 680w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/the-return-of-cherry-117x300.png 117w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/the-return-of-cherry-398x1024.png 398w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/the-return-of-cherry-597x1536.png 597w\" sizes=\"(max-width: 269px) 100vw, 269px\" \/><\/a><figcaption id=\"caption-attachment-61486\" class=\"wp-caption-text\"><em><a href=\"https:\/\/drinkjuvee.com\/\" target=\"_blank\" rel=\"noopener\">Source<\/a><\/em><\/figcaption><\/figure>\n<p>This stunning email from Juvee informs you about their Cherry Slushi and asks you if you need a further reminder. Product launch email done right, I would say.<\/p>\n<h3><span style=\"color: #993300;\">2. ParkMobile<\/span><\/h3>\n<p><a href=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/a-free-gift-from-parkmobile.png\"><img decoding=\"async\" class=\"aligncenter wp-image-61488\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/a-free-gift-from-parkmobile.png\" alt=\"Reminder email example from Parkmobile\" width=\"398\" height=\"781\" srcset=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/a-free-gift-from-parkmobile.png 680w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/a-free-gift-from-parkmobile-153x300.png 153w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/a-free-gift-from-parkmobile-522x1024.png 522w\" sizes=\"(max-width: 398px) 100vw, 398px\" \/><\/a><\/p>\n<p>Not only was ParkMobile generous enough to give the customer a gift card, but they also sent a reminder email when it laid unused. Talk about being generous.&nbsp;<\/p>\n<h3><span style=\"color: #993300;\">3. Apple<\/span><\/h3>\n<figure id=\"attachment_61489\" aria-describedby=\"caption-attachment-61489\" style=\"width: 321px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/apple-worldwide-developers-conference-2022-2.png\"><img decoding=\"async\" class=\"wp-image-61489\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/apple-worldwide-developers-conference-2022-2.png\" alt=\"Reminder email example from Apple\" width=\"321\" height=\"763\" srcset=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/apple-worldwide-developers-conference-2022-2.png 736w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/apple-worldwide-developers-conference-2022-2-126x300.png 126w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/apple-worldwide-developers-conference-2022-2-431x1024.png 431w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/apple-worldwide-developers-conference-2022-2-646x1536.png 646w\" sizes=\"(max-width: 321px) 100vw, 321px\" \/><\/a><figcaption id=\"caption-attachment-61489\" class=\"wp-caption-text\"><a href=\"https:\/\/www.apple.com\/\" target=\"_blank\" rel=\"noopener\"><em>Source<\/em><\/a><\/figcaption><\/figure>\n<p>In true Apple fashion of delivering a premium feel, this is how Apple reminded its customers about the Apple Worldwide Developers Conference 2022.<\/p>\n<h3><span style=\"color: #993300;\">4. Headspace<\/span><\/h3>\n<p>&nbsp;<\/p>\n<figure id=\"attachment_61490\" aria-describedby=\"caption-attachment-61490\" style=\"width: 337px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/see-you-tomorrow.png\"><img decoding=\"async\" class=\" wp-image-61490\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/see-you-tomorrow.png\" alt=\"Reminder email example from Headspace\" width=\"337\" height=\"910\" srcset=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/see-you-tomorrow.png 720w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/see-you-tomorrow-111x300.png 111w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/see-you-tomorrow-379x1024.png 379w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/see-you-tomorrow-569x1536.png 569w\" sizes=\"(max-width: 337px) 100vw, 337px\" \/><\/a><figcaption id=\"caption-attachment-61490\" class=\"wp-caption-text\"><a href=\"https:\/\/www.headspace.com\/\" target=\"_blank\" rel=\"noopener\"><em>Source<\/em><\/a><\/figcaption><\/figure>\n<p>This reminder email example from Headspace makes you feel so calm! It reminds the customers of World Mental Health Day and extends an invitation to join them for live meditation. The positivity of this email made me instantly save my spot for the event!&nbsp;<\/p>\n<h3><span style=\"color: #993300;\">5. Duolingo<\/span><\/h3>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<figure id=\"attachment_61487\" aria-describedby=\"caption-attachment-61487\" style=\"width: 465px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/duo.png\"><img decoding=\"async\" class=\" wp-image-61487\" src=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/duo.png\" alt=\"Reminder email example from duolingo\" width=\"465\" height=\"605\" srcset=\"https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/duo.png 680w, https:\/\/www.engagebay.com\/blog\/wp-content\/uploads\/2022\/11\/duo-231x300.png 231w\" sizes=\"(max-width: 465px) 100vw, 465px\" \/><\/a><figcaption id=\"caption-attachment-61487\" class=\"wp-caption-text\"><a href=\"https:\/\/www.duolingo.com\/\" target=\"_blank\" rel=\"noopener\"><em>Source<\/em><\/a><\/figcaption><\/figure>\n<p>Let&#8217;s end these examples with one self-aware email. Repeated reminder emails can be annoying, and Duolingo knows that. This is why when you ignore it for long enough, you get emails like this one. I&#8217;ll get back to Spanish soon, I promise!&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><span style=\"color: #339966;\"><b>Conclusion<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Don&#8217;t get discouraged if your prospect doesn&#8217;t respond. A polite and friendly reminder email could be just what they need to come around. It takes a little time and effort &#8211; but it&#8217;s worth it! If you don&#8217;t succeed at first, try again!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If they still haven&#8217;t responded after one or two reminder emails \u2014 take a break for some time and remind them once more.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To make things easier for yourself, you could set up an automated email system. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">With high-end <a href=\"https:\/\/www.engagebay.com\/products\/crm\" target=\"_blank\" rel=\"noopener\">CRM software<\/a> like EngageBay, it&#8217;s possible to create a sequence of email reminders and messages that will be sent automatically to prospects \u2014 giving them as many updates on what they&#8217;re supposed to do next as possible.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Use the drag-and-drop interface to create an aesthetically pleasing <a href=\"https:\/\/www.engagebay.com\/email-templates\/email-purpose\/reminder\" target=\"_blank\" rel=\"noopener\">reminder email template<\/a>. Our text editor, combined with design elements, allows for the seamless integration of images and social share buttons.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The automation features will help increase your efficiency by reducing the number of times that you need to manually send out emails or texts to your contacts. You can also use this feature to set up automated reminders for any task or project deadline.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can enable businesses of all sizes to manage their <a href=\"https:\/\/www.engagebay.com\/blog\/sales-pipeline-stages\/\" target=\"_blank\" rel=\"noopener\">sales pipeline<\/a> from beginning to end with the Engagebay system. Also, you can track their activity and customer interactions all in one central location. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">This acts as a key performance indicator (KPI) to churn out more engaging content, which will in turn lead to increased click-through rates. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">As we like to say, engage your clients and customers with <a href=\"https:\/\/www.engagebay.com\/\" target=\"_blank\" rel=\"noopener\">EngageBay<\/a>!&nbsp;<\/span><\/p>\n\r\n            <script>\r\n                var EhAPI = EhAPI || {}; \r\n                EhAPI.after_load = function() {\r\n                    EhAPI.set_account('ktb76s1540fl2hnhbqnrtd2npb', 'our');\r\n                    EhAPI.execute('rules');\r\n                };\r\n                (function(d, s, f) {\r\n                    var sc = document.createElement(s);\r\n                    sc.type = 'text\/javascript';\r\n                    sc.async = true;\r\n                    sc.src = f;\r\n                    var m = document.getElementsByTagName(s)[0];\r\n                    m.parentNode.insertBefore(sc, m);   \r\n                })(document, 'script', '\/\/d2p078bqz5urf7.cloudfront.net\/jsapi\/ehform.js');\r\n            <\/script>\r\n            <script>\r\n                function waitForEhForms() {\r\n                    const interval = 100; \/\/ Check every 100ms\r\n                    const checkAndLoad = () => {\r\n                        const params = new URLSearchParams(window.location.search);\r\n                        const elementorPreviewParam = params.get('elementor-preview');\r\n                        if (elementorPreviewParam && typeof EhForms !== 'undefined' && typeof EhForms.loadForms === 'function') {\r\n                            EhForms.loadForms();\r\n                            console.log('EhForms.loadForms() called successfully.');\r\n                        } else {\r\n                            setTimeout(checkAndLoad, interval);\r\n                        }\r\n                    };\r\n                    checkAndLoad();\r\n                }\r\n                \/\/ Call the function\r\n                waitForEhForms();\r\n            <\/script>\r\n        <div class='engage-hub-form-embed' id='eh_form_6268678992035840' data-id='6268678992035840'><\/div>\n<p><i data-stringify-type=\"italic\">Content updated for freshness and SEO by&nbsp;<\/i><i data-stringify-type=\"italic\"><a class=\"c-link\" href=\"https:\/\/www.engagebay.com\/blog\/author\/swastik_sahu\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-stringify-link=\"https:\/\/www.engagebay.com\/blog\/author\/swastik_sahu\/\" data-sk=\"tooltip_parent\">Swastik Sahu<\/a>.<\/i><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The gentle reminder email is an essential email type in sales, especially when it comes to shopping cart abandonment. In [&hellip;]<\/p>\n","protected":false},"author":45,"featured_media":32290,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"image","meta":{"site-sidebar-layout":"default","site-content-layout":"default","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"default","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[49],"tags":[3942,68,7505,7503,7504],"class_list":["post-30392","post","type-post","status-publish","format-image","has-post-thumbnail","hentry","category-email-marketing","tag-email-templates","tag-email-tips","tag-gentle-reminders","tag-reminder-emails","tag-reminder-templates","post_format-post-format-image"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.3 (Yoast SEO v25.3.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Secrets &amp; Templates For a Perfect Gentle Reminder Email<\/title>\n<meta name=\"description\" content=\"Find out the ways to write a perfect gentle reminder that gets noticed! 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