10 Cold Calling Tips and Tricks That Really Work (Updated)


Do you hate cold calling?

If your answer is a resounding yes, then you’re in the majority. After all, according to the sales consulting firm the Brevet Group, you’ll have to call a potential customer at least eight times before you get through.

While we marketers and sales reps may have many options today to reach customers—emails! Social media! Instant message!—what’s clear is that the good, old-fashioned phone call isn’t going anywhere anytime soon.

But does cold calling work? The Brevet Group confirms that much, noting how most fruitful interactions with customers actually happen over the phone — 92% in all. That means phone calls are unavoidable, as is cold calling.

Cold calling is reaching out to a lead you have had no prior interaction with. Sounds daunting, right? Yes, daunting but necessary.

You might not like cold calling, and that’s okay.

By finding ways to make your cold calls more efficient and effective, you can spend less time on the phone calling prospects. In this blog post, we’re proudly presenting 10 cold calling techniques that really work.

You’ll not only learn how to cold call, but how to do it in a results-driven way.

Whether you’re a sales rep or a sales manager, you’ll learn how to win at cold calling, and in a results-driven way.

What Is Cold Calling?

Before we get into cold calling tips, let’s begin by defining cold calling.

When you cold call a sales lead, you’re picking up the phone and speaking to them for the first time. This is also your first interaction of any kind.

The lead knows nothing about your products and services at this point.

As you could probably guess, the success rate of cold calling is low.

According to Investopedia stats, cold calls result in a lead expressing interest at a rate of around 2%. Yes, just 2%.

To understand what it feels like to be on the other side of cold calling, just think of the last spam call you received from a telemarketer.

You’ve never heard of this company, but they’re trying to push their products or services on you. Maybe you’re in the middle of dinner when they call, a classic scenario.

What would you do?

More than likely, you’d hang up, or be very brusque and end the call as quickly as possible. That’s what a lot of sales leads do when they get a cold call.

Rejection will happen more often than not. As a sales rep, you must be ready to take it easy and keep pushing forward.

Here’s is an animated video for a brief overview of what is cold calling:

How Does Cold Calling Work?

So how exactly does cold calling work?

Your company creates a database of names and phone numbers to work from. Perhaps market research suggests the people that would be interested in your products or services.

You could also have the lead’s contact information through a referral.

Either way, to reiterate, you know a bit about the lead, but they know nothing about you.

Then the call proceeds as any sales call would. You dial up the lead, warm them up a bit with casual conversation, and begin steering the discussion towards your products and services.

By the way, cold calling­–despite the name–doesn’t solely refer to calling someone. If a sales team goes door-to-door or sets up a stall in a public place to promote a product or service, that’s cold calling too.

Related Guide: The Importance of Lead Generation

What Is the Difference Between Cold Calling and Warm Calling?

That’s why more sales teams have begun gravitating towards warm calling. The key difference between cold calling and warm calling is the history of interaction.

The lead you connect with during a warm call has looked into your company before. They’ve also spoken with someone at your company.

Like with cold calling, warm calling can include other forms of communication.

You can email the leads or chat with them. No matter the communication medium, those leads reached through warm calling tend to be more receptive, boosting your chances of success.

10 Cold Calling Tips and Tricks to Use That Really Work

Cold calling will always be less effective than warm calling, but that doesn’t mean you should discard it from your sales arsenal.

Here are 10 cold calling tricks to boost your success rate.

Related Blog: A Guide To Sales Prospecting: A Few Modern Techniques

1. Know When to Call

No one wants to waste their time calling back the same prospect over and over. Yet if you’re calling them at the wrong times, that’s just what will happen.

Wait, there are right times and wrong times to call someone? Absolutely!

Peak Sales Recruiting says one of the worst times to ring up a prospect is on a Friday afternoon. This makes sense, as, by this point, most people are tuned out.

They’re waiting out the final few hours of work so they can start their weekends.

Another poor time to call anyone is on Monday morning. Again, this one makes sense when you think about it. Many people are kind of in a daze on Monday morning, dragging themselves to the office while wishing it was still the weekend.

Of course, your calls wouldn’t be answered then.

When should you call? Try Wednesday or Thursday. You have two windows: early morning or later in the day.

If you’re an early bird, then try calling anytime between 6:45 and 9 in the morning. If you prefer the afternoon, then give your prospect a call from 4 p.m. to 6 p.m.

Try to err on the earlier side of things, since you might miss your prospect if they leave the office at 5 o’clock on the dot.

No matter which day you choose to call someone, time is of the essence.

Peak Sales Recruiting says that you can see a 391-percent conversion rate boost by calling a lead a minute after they’re been generated.

That soon? Yes, that soon. This is peak curiosity time for the prospect, which may lead to higher receptivity.

Integrate your phone calls with EngageBay’s CRM Telephony so your team can have data-backed, context-rich conversation on every call.


Related guide article: Lead Generation Best Practices Explained

2. Invest in a Headset

If you just pick up the phone and cradle it between your head and neck, you’re doing it wrong. Not only are you going to end your day in pain, you’re not being as productive or effective as you can be.

According to data from Peak Sales Recruiting, it’s possible to boost your cold calling effectiveness by 50% just by using a headset.

There are plenty of other reasons to invest in a headset as well.

One of them has to do with your health and pain levels. Cradling a phone isn’t the most comfortable thing in the world. When you do it every day for years on end, it can cause some health issues.

You might have back pain, neck pain, and even postural problems. A headset prevents all that, for both regular and cold callers.

Headsets.com shares that noise-canceling headsets can reduce background sounds quite effectively, cutting out 75% of this noise.

Binaural headsets are even better, as they are designed to go over not just one ear, but both.

You also get more freedom when you’re using a headset. Your hands are open to doing anything, such as take notes, type, or even organize your desk (although be sure to focus on your call).

You can’t do any of that when cradling the phone.

Read also: Inspirational Quotes from Influencer Joanne Black

3. Learn the Right Tone

You could say all the right words, but if your tone of voice doesn’t match, then you’re not going to make the sale.

Sales software company Close.io says that, according to research, your tone can determine how successful the cold call will be at a staggering rate of 93 percent.

Yes, that’s right, 93 percent.

With such a stunning statistic, you can’t afford to use the wrong tone. No monotone here, please. You also have to sound confident.

If you’re bored, your prospects will hear it, and they won’t want to close a deal with you. After all, if you, the person selling the products, can’t be enthusiastic, why should they?

It can be tough to maintain that enthusiasm day in and day out, but your tone must be confident yet friendly during all calls.

You want to be sound assured and strong but not too pushy. There’s no room for aggression in cold calls.

Yes, you’re trying to make a sale, but maintaining the same tone, even if things aren’t going your way, is important.

Read also: Can an all-in-one sales, marketing, and customer support platform boost your business?

4. Consider Using a Script

The first few times you make a cold call, you’re going to be nervous. This is especially true if you’re a new sales rep who has never called a lead without prior contact over email or some such.

Even some seasoned salespeople can feel that a cold call is daunting.

When you’re nervous, you tend to talk too fast, stumble on your words, and forget important points. None of these are good if you’re trying to make some cold-call sales.

If you talk too fast, your prospect might not be able to decipher all the points you’re trying to make. You’re practically talking over yourself in your anxiety.

If you stumble on your words, then again, your message is not clear. Finally, if you forget important points, then the prospect is not getting the whole sales pitch.

Why would they say yes to buying your product or service? They don’t have the entire picture.

It’s okay to be nervous, especially if this is your first cold call or if you’re new to sales. However, you cannot act jumpy when talking with a prospect. This is where a script comes in handy.

If you have a line-by-line dialogue to follow that gives you pointers on what to say, you can ace your sales pitch.

But just because you have a script doesn’t mean you can let your tone go by the wayside. You don’t have to recite the script line-by-line, but use it as a guide.

Your prospect will be able to tell if you’re reading the cold-calling script verbatim because you’ll sound robotic and inauthentic.

Remember to keep that cheerful, inviting tone in your voice.

Related blog: Cold Calling Scripts to Close More Deals

5. Don’t Be Afraid to Leave a Voicemail

Uh-oh! You tried calling your prospect and they didn’t answer. Now what?

Immediately, you want to leave a voicemail.

Your company might not have a script for voicemails, which means you’re on your own.

How do you approach a voicemail?


You want to keep the message short and concise.

Peak Sales Recruiting advises your voicemail be eight to 14 seconds, no more than that.

It’s okay if you didn’t know that and left a voicemail that was far longer, but now that you’re aware, you can shorten it for next time.

Fourteen seconds does go quickly. To ensure you can fit in your sales pitch in that time, you might want to practice.

Time yourself and see how much you can fit in that 14-second span.

Then, cut down on your message so you’re only giving the most important information.

For instance, you want the prospect to know your name, your company, and why you’re calling. You also want to give them your phone number so they can get in touch.

Don’t rush through this last part, as it’s very important.

Voicemails can be an invaluable method of keeping the ball rolling with a prospect.

After all, with spam calls and telemarketers aplenty, most people don’t answer their phone if they don’t recognize the number.

By leaving a voicemail, you incentivize the prospect to call you back.

6. Be Prepared to Follow up

Don’t leave the ball completely in the prospect’s court, though.

According to Peak Sales Recruiting, once you have an initial meeting with a prospect, your work is far from done. You might need to call a minimum of five times from there.

At least that’s the experience of most sales teams, about 80% of them.

Whether your prospect answers the phone right away or you need to leave them a voicemail, it’s your responsibility to call them back.


Don’t wait for them to get in touch with you.

After all, you’re the one trying to sell to them, not vice-versa. They have no obligation to maintain further contact, while you do.

Related blog: Doing Inbound Marketing Right In 2021 – A Handy Guide [Updated]

7. Practices Make Perfect

What if you’ve tried this whole cold calling thing and you’re just not good at it?

You get nervous and talk over yourself or perhaps you get dejected when a prospect turns you down. What do you do?

Keep practicing. You know the saying that practice makes perfect, and it really is true in this instance.

The more you speak with people on the phone, the faster your nerves will dissipate. After a while, you won’t even be nervous about making cold calls.

If it’s a rejection that’s getting you down, you have to remember that you can’t take it personally. The most successful sales reps have been turned down, too.

Instead of feeling bad about yourself after a prospect tells you no, get introspective. Take some time to ponder why the prospect may have turned you down.

Could it be because they didn’t have enough information about the product or service? Was the product a bad match for them? Perhaps it’s too expensive or they don’t need it.

Did you do a thorough pitch or did you get nervous and forget some points? How was your tone? Were you friendly or did you come across as too pushy?

Keep perfecting your sales approach and you’ll be able to answer most of these questions much more easily.

8. Give the Prospect Time to Talk, Too

The average cold call is about two minutes, says ProSales Connection, LLC. It’s okay if it goes a few minutes longer, but a 10-minute cold call is unusual.

Besides, you’re a business, and you have to reach out to X amount of people every day. Spending more than a few minutes per cold call will not help you achieve your goals.

During that short call, you must give the prospect the opportunity to talk. You want to learn more about them, including their problems and their needs.

Then you can position your product/service as the perfect solution.

Remember that your prospect is an individual, not just another number in a long line of leads.

9. Speak in an Open-Ended Manner

You know how much your tone matters, but what you say is almost as important.

Particularly, the way you ask questions can be the difference between getting the prospect to give you pertinent information or not.

You want to focus on asking questions in an open-ended way. Here’s an example of what we mean.

Do you see the difference between the questions? The first question invites the prospect to talk about their thoughts and feelings.

They’re telling you about themselves, which is what you need. The second question requires a simple yes or no answer. You learn nothing about the prospect in the process.

If you’re the type who asks yes/no questions, try peppering in a few more open-ended questions next time you talk to a prospect.

Even if you don’t get the sale, you’ll be impressed with how much more info you glean.

10. Don’t Give up Prematurely

The nerves associated with calling a complete stranger, the strong chance of rejection…cold calling is difficult.

It’s no wonder then that almost half of the sales reps (44%) will quit if their first follow-up is not successful, says Peak Sales Recruiting.

That’s a lot of sales reps giving up awfully early! We’re not advising you to harass your prospects, but do give them more than a single follow-up.

Try four or five times. If, at that point, the prospect stops answering, you know you should back off. The same is true if they tell you outright they’re not interested.

Once you get to that point, you know you’ve done all you can to win them over and it just didn’t work out that time. Onto the next one!

Read also: EngageBay’s Drip Campaigns — Automate email sending and boost click rates


Cold calling is almost every sales rep’s nightmare, but it doesn’t have to be. B2B cold calling is still an important part of a company’s marketing and sales approach.

The above tips can help you refine your cold calling skills.

Whether you call too early (or too late), your tone is wrong, or you stumble on your words, you can fix the mistakes and make more sales.

To sell like crazy without spending like crazy is not easy, of course. Every company wants to get there, though.

That’s why we’ve designed EngageBay as a comprehensive Customer Lifecycle Management (CLM) software for fast-growing small companies.

It enables you to win at all aspects of customer management, from lead generation and segmentation to sales, marketing, and customer support over decades.

Here are some more of our blog posts to help you with marketing success:

Nicole Malczan is a freelance writer who specializes in writing about marketing and small business. She's passionate about sharing affordable solutions that leverage small businesses with the big fish.

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